Parents’ Guide for Booking Appointments
(We are currently using a ‘Virtual Parents’ Evening’ until furthr notice) you can view the guide here: Video Appointments Parents Guide
The school use an online appointment booking system for Parents’ Evenings. It allows parents to choose their own appointment times with teachers and receive an email confirming appointments.
Parents will receive an email when the Parent Evening Booking system is open for appointments to be made. Should parents wish to make any changes when the system has been closed or access to the internet or an email address is not available, parents should contact the school office who will be happy to add appointments on their behalf. A summary report that provides information about the standard of attainment and progress that the child has made in each subject will be published prior to the evening.
Please visit https://stwilfrids.parentseveningsystem.co.uk/ to book appointments.
To help us to review the new virtual parents’ evenings, after the event could you please complete the questionnaire using the following link: https://www.surveymonkey.co.uk/r/F6NYKRJ
Step 1: Login
Fill out the details on the page then click the Log In button.
A confirmation of your appointments will be sent to the email address you provide.
Step 2: Select Parents’ Evening
Click on the date you wish to book.
Unable to make all of the dates listed? Click I’m unable to attend.
Step 3: Select Booking Mode
Choose Automatic if you’d like the system to suggest the shortest possible appointment schedule based on the times you’re available to attend. To pick the times to book with each teacher, choose Manual. Then press Next.
We recommend choosing the automatic booking mode when browsing on a mobile device.
Step 4: Choose Teachers
If you chose the automatic booking mode, drag the sliders at the top of the screen to indicate the earliest and latest you can attend.
Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name.
Step 5a: (Automatic) Book Appointments
If you chose the automatic booking mode, you’ll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left.
If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode (Step 5b).
Step 5b: (Manual) Book Appointments
Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable.
To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time.
Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process.
Step 6: Finished
All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar.
To change your appointments, click on Amend Bookings.
Click the ‘Appointments’ tab to view and print your appointments. Please bring a print out of your appointment times to the parents’ evening.
You can change your appointments by clicking on ‘Add/Edit/Delete Appointments’.
There is a link at the bottom of the confirmation email which logs you back into the system.
For a downloadable copy of these instructions, please click here.